Publications

EFFECTIVE September 1, 2022 -- Campus Publications Closing

A new print program will be effective September 1 as follows:

Stationery

Effective September 1, 2022, Gwin’s Commercial Printing will be the exclusive vendor of University stationery. Stationery items include: business cards, letterhead, envelopes, and notecards. A listing of stationery items along with prices is included below.

FAQ Stationery

Gwin’s Commercial Printing will be providing all University of South Alabama departments with business cards, letterhead, envelopes, and notecards. 

Steven Hall 
Sales Representative
steve.h@gwins.cc
(251)438-2226

 

Kristal Lee 
Customer Service Representative
kristal.l@gwins.cc
(251)438-2226

Orders will be placed online via an electronic ordering process via Gwin's online ordering portal. Visit Gwin's website.

Gwin's Online Portal Ordering Guide

*FOR USA HEALTH ONLY
Quotes will be provided from the Gwin’s Commercial Printing website. Users will be provided with a quote # which can then be used to place a requisition in Premier. Once the requisition is approved, Purchasing will issue the PO to Gwin’s.

While you can customize the content of your stationery order, the templates cannot be altered. The templates were designed and approved by USA Marketing & Communications. 

Your South Alabama P-Card is the method of payment for orders under $5,000. Orders of $5,000 or greater require a purchase requisition.

*FOR USA HEALTH ONLY
Quotes will be provided from the Gwin’s Commercial Printing website. Users will be provided with a quote # which can then be used to place a requisition in Premier. Once the requisition is approved, Purchasing will issue the PO to Gwin’s.

Yes. The University of South Alabama has contracted print pricing for the following quantities of business cards, letterhead, envelopes, and notecards.

Stationery Item Sides and Colors Quantity Pricing
Main Campus Business Cards 1 side/2 colors 500/box $55.85
USA Health Business Cards 2 sided/2 colors 500/box $66.33 
USA Athletics Business Cards 1 side/2 colors 500/box $66.26
Envelopes No. 10   500/box $205.30
Letterhead   500/Ream $197.01
USA Folded Notecards 1 color 100/Box $80.17
USA Flat Notecard 1 color 100/Box $75.67
USA Notecard Envelope 2 color 100/Box $72.25
USA Health Folded Notecards  1 color 100/Box $80.17
USA Health Flat Notecard 1 color 100/Box $75.67
USA Health Notecard Envelope 2 color 100/Box $72.25

 

Prequalified Vendors for Non-Stationery Printing

For all other non-stationery (flyers, booklets, nametags, desk plates, postcards, banners, etc..) printing needs, the University has identified a listing of eight (8) prequalified printers you may choose from. Three (3) quotes are REQUIRED for all non-stationery printing above $1,000. The department must select the lowest cost vendor. 

FAQ Non-Stationery

Eight (8) prequalified vendors will provide the University of South Alabama with non-stationery print services. These eight (8) vendors were selected based on a full offering of print services and compliance with current bid law. The eight (8) vendors listed below are the current prequalified vendors for university printing services. Only printing vendors who are prequalified should be utilized.  The program is effective September 1.

Calagaz
J00681759
Dena Rowe
(251)478-0488
DenaR@Calagaz.com

Davis Direct, Inc.
J00426374
Mitchell Vaughn
mitchell@davisdirect.com
(334)398-0450
(334)277-0878 ext 141
Kim Moseley
kim@davisdirect.com
(334)277-0878 ext 112

Gwin’s Commercial Printing
J00400490
Steven Hall
Steve.h@gwins.cc
(251)438-2226
Kristal Lee
Kristal.l@gwins.cc
(251)438-2226

Hederman Brothers LLC
J00631010
Rick Smith
rsmith@hederman.com
(601)672-4198
Jennifer Anderson
janderson@hederman.com
1-800-844-7301

Interstate Printing
J00352424
Tracey Smith
tracey@interstateprinting.net
(251)476-3302
Whitney Allen
whitney@interstateprinting.net
(251)476-3302

Knight Abbey Printing
J00177400
Miranda Rogers
miranda@knightabbey.com
(228)297-3896
Becky Thomas
becky@knightabbey.com
(228)702-3219

Mele Printing
J00621211
Dennis Linehan
DennisL@meleprinting.com
(504)722-6633

Ricoh
J00491251
Ricoh USA, Inc.
(720) 663-4099
RicohHubs@ricoh-usa.com

*FOR USA HEALTH ONLY
Recurring orders for forms, labels, tags, etc. will be sourced from Health System GPO-contracted vendors. Contact Health System Purchasing for assistance.

One-time orders for marketing materials may be ordered from one of the pre-approved vendors below. Requesters should obtain at least three quotes from the pre-approved vendors and choose the lowest-cost option.

No, the University of South Alabama does not have contracted prices for most print jobs. The only contract we will have in place is through Gwin’s for stationary items (business cards, letterhead, envelopes, and notecards.)
Other than stationary items, for all print orders over $1,000, departments will be required to obtain at least three (3) quotes from three (3) of the seven (7) prequalified vendors on this list. Once the quotes have been attained and reviewed, the department must use the lowest priced vendor for that specific job.
Yes! Because these vendors have been prequalified and vetted, we know that they all produce quality work.

Your South Alabama P-Card is the method of payment for orders under $5,000. Orders of $5,000 or greater require a purchase requisition.

*FOR USA HEALTH ONLY
For non-recurring orders/orders without a Premier item #, a requisition will need to be submitted in Premier along with the quote under the documents tab. Once the requisition is approved Purchasing will issue the PO to the vendor.

For orders over $1,000, adequate documentation includes three (3) quotes obtained from three (3) prequalified vendors along with the invoice.

If a vendor has not responded within three business days to a request for a quote. In lieu of the three quote requirement, you may include a copy of your quote request and note you did not receive a response from the vendor within three (3) business days of the request.

The Office of Marketing and Communications will have access to all files used by Ricoh. If you need access to files, contact Diana Nichols (main campus) or Marie Katz (USA Health) for assistance.

Promotional products are not in the same category as printing. Departments may use the vendor of their choice. Purchases in excess of $15,000 must be competitively bid.

 

Misc

Projects exceeding the bid limit of $15,000 must be bid through Purchasing.  

Use of Bulk Mail Permit 506. You must first contact Diana Nichols or Marie Katz if you wish to use Permit 506.